Privacy Policy

Effective Date: July 23rd, 2026

This Privacy Policy explains how “My Fold CHMS” ("we," "us," or "our") collects, uses, and protects your information. This app is designed to help churches, associations, and their members connect and coordinate. We prioritize your privacy and only collect the information necessary to make the app function properly for your organization.

Information We Collect

When you use the app, we collect the following types of information:

Contact Information: Your name, phone number, and physical address.

Identifiers: A unique User ID associated with your account.

User Content: Photos or videos you choose to upload, such as a profile picture or event banners.

How We Use Your Information

We use the information collected strictly for App Functionality. We do not use your data for advertising, and we do not sell your personal information to third parties. Your data is used in the following ways:

To Provide Account Access: Your User ID ensures you can securely log in and access the appropriate level of information within your specific church or association.

To Build the Directory and Rosters: Your contact information and profile picture are used to create your profile within the app, allowing leaders and other members of your specific organization to communicate and coordinate effectively.

To Manage Events: Uploaded photos or videos are used to visually enhance event listings and group activities.

Data Visibility and Sharing

Because this app operates as a closed network for individual churches and associations, your profile information (Name, Phone Number, Address, and Profile Picture) is only visible to the administrators, leaders, and authorized members of your specific organization.

We do not share your data across different organizations using the app, nor do we share it with external third parties, except as required by law or to provide essential backend services (such as secure database hosting).

Data Retention and Deletion

We retain your information for as long as your account is active or as needed to provide services to your church or association. You have the right to request the deletion of your account and associated personal data at any time. To request data deletion, please contact your organization’s administrator or reach out to us directly.

Security

We take reasonable technical and organizational measures to protect your personal information from unauthorized access, loss, or alteration. All account access is secured through modern authentication methods, and database access is restricted to ensure your data remains isolated within your organization's environment.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify users of any significant changes by updating the "Effective Date" at the top of this policy.

Contact Us

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact us at:

Email: admin@ourchurchtools.com

Website: ourchurchtools.com